Estate Management
Portals & Director Tools

For Residents Management Companies & Estate Directors

Bespoke web portals that give estate directors and management companies a single place to handle service charges, maintenance, documents and resident communications.

See the Features Get in Touch

Portal Features

Everything an estate management company needs, built into one secure, easy-to-use portal.

Service Charge Management

Track budgets, issue service charge invoices, record payments and produce year-end summaries. Directors get a clear view of estate finances at all times.

Maintenance Request Tracking

Residents submit maintenance issues online; directors and contractors see jobs in a shared dashboard. Track status from report through to completion with a full audit trail.

Document Library

Store leases, insurance certificates, minutes of meetings, accounts and contractor invoices in a secure, searchable library. Share specific documents with residents or keep them director-only.

Resident Communications

Send announcements, meeting notices and updates to all residents or individual leaseholders. Keep a full history of all correspondence sent through the portal.

Leaseholder & Property Register

Maintain an up-to-date register of all properties, leaseholders and tenants on the estate. Record contact details, lease terms and ownership history in one place.

Director Dashboard & Reporting

A clear overview of the estate's health: outstanding charges, open maintenance jobs, upcoming contract renewals and budget vs. actuals — all in one screen.

Why Choose Almedina

We build portals that fit the way estate management companies actually work.

Built for Directors, Not Accountants

Our portals are designed for busy estate directors who need clarity, not complexity. Simple interfaces, sensible workflows and no unnecessary jargon.

Bespoke to Your Estate

Every estate is different. We build to your specific requirements — your properties, your processes and your branding — rather than forcing you into a generic off-the-shelf product.

Secure & Compliant

Resident and financial data is handled securely. Role-based access controls mean directors, managing agents and residents each see only what they need to.

Ongoing Support & Development

Your portal grows with you. As your estate's needs evolve, we add features, adjust workflows and keep everything running smoothly — no costly upgrade cycles.

What Our Clients Say

Trusted by estate management companies across the UK.

“Almedina built our management system for us and it is great. Invoicing, payments, documents — they are all in one place that both Directors can access. Customers can even log on and pay their invoices by card. They have no excuse!”

The Directors Spring Meadows Management Company

Portal Packages

Straightforward monthly pricing with everything included. No setup surprises, no per-user licence fees.

Essentials

£49/month

Up to 50 properties
Service charge invoicing
Payment tracking & reminders
Resident self-service portal
Maintenance request log
Resident document library
Resident contact register
Email announcements
Domain name included*
Secure UK hosting & SSL
Email support

Get Started

Professional

£99/month

Up to 150 properties
Service charge invoicing
Payment tracking & reminders
Online card payments via Stripe
Resident self-service portal
Maintenance request log & tracking
Extended document library
Resident contact register
Resident communications
Director reporting
Budget vs. actuals reporting
Secure UK hosting & SSL
Priority support